Email Templates

Subject: Booking Inquiry — Live Performance at {name}

Hi {name}, I'm an independent artist looking to book a live show at your venue. I believe my music would be a great fit for your audience. I'd love to discuss available dates and what you're looking for in terms of live performers. You can check out my music here: [INSERT LINK] Thank you for your time, and I look forward to hearing from you! Best regards, [YOUR NAME]

Subject: Music Submission for Airplay Consideration

Hi {name}, I'm writing to submit my latest single/album for airplay consideration on your station. Genre: [YOUR GENRE] Song Title: [SONG TITLE] Streaming Link: [INSERT LINK] I'm an independent artist based in [YOUR CITY], and I've been building a following through live shows and online platforms. I'd be honored to have my music considered for your playlist. Thank you! [YOUR NAME]

Subject: Song Catalog Submission — Independent Songwriter

Hi {name}, I'm an independent songwriter with a catalog of original songs that I believe would be a great fit for your publishing company. I write primarily in the [GENRE] space and have [X] songs available for licensing. You can listen to samples here: [INSERT LINK] I'd love to schedule a call to discuss potential opportunities. Best, [YOUR NAME]

Subject: Following Up — {name}

Hi {name}, I wanted to follow up on my previous email regarding [BOOKING/SUBMISSION]. I understand you're busy, but I'd love to connect when you have a moment. Please let me know if there's a better time to reach out or if you need any additional information. Thank you! [YOUR NAME]

Subject: Booking Inquiry – {artist_name} | {genre} Artist

Hi {name}, My name is {artist_name}, and I'm a {genre} artist based out of {home_city}, {home_state}. I've been performing for several years and am currently booking a run of shows in the {city} area. I'd love to discuss the possibility of performing at {name}. I bring a dedicated fanbase, handle my own promotion, and always deliver a high-energy show that keeps audiences engaged. A few quick details: • Genre: {genre} • Website / EPK: {epk_link} • Booking contact: {booking_email} I'd love to chat about available dates and what works best for your venue. Would you be open to a quick conversation? Thanks so much for your time — looking forward to hearing from you! {artist_name} {booking_phone}

Subject: Live Music Booking Inquiry – {artist_name}

Hello {name} Team, I hope this message finds you well! My name is {artist_name} and I'm reaching out to express my interest in performing at {name} in {city}, {state}. I specialize in {genre} music and pride myself on delivering a polished, professional live performance. I am self-managed, handle my own promotion across social media and email lists, and always work to drive ticket sales for every show. I'd love to be considered for an upcoming open slot on your calendar. I'm flexible on dates and happy to discuss guarantees, door deals, or any other arrangement that works for your room. For reference: • EPK / Music: {epk_link} • Website: {website} • Contact: {booking_email} | {booking_phone} Please let me know if you have any questions. I'd love to make this happen! Warm regards, {artist_name}

Subject: New Music Submission – {artist_name} | {genre}

Hello, My name is {artist_name}, a {genre} artist from {home_city}, {home_state}. I'm reaching out to submit my latest single for airplay consideration on your station. I believe my music would resonate well with your audience. My sound blends authentic storytelling with radio-ready production, and I've been building a growing fanbase through live performances and online engagement. Submission details: • Artist: {artist_name} • Genre: {genre} • Music / EPK: {epk_link} • Website: {website} • Contact: {booking_email} I would be honored to have my music heard on your station and would love to stay in touch. If there's a preferred submission format or any additional information you need, please don't hesitate to reach out. Thank you so much for your time and for supporting independent music! Best, {artist_name}

Subject: Album Submission for Airplay – {artist_name}

Dear Music Director, I hope you're doing well. My name is {artist_name}, a {genre} artist from {home_city}, {home_state}, and I'm writing to submit my new album/EP for airplay consideration. This project represents months of hard work and captures everything I love about {genre} music — honest lyrics, strong melodies, and a sound that connects with real music listeners. I think it's a strong fit for your station and your audience. Project Details: • Artist: {artist_name} • Genre: {genre} • Full EPK & Streaming Links: {epk_link} • Website: {website} • Contact: {booking_email} I would be grateful for any airplay, interview opportunity, or even just feedback on the material. Independent artists rely on stations like yours to reach new ears, and I truly appreciate what you do for the music community. Thank you for considering my submission! Sincerely, {artist_name} {booking_phone}

Subject: Following Up – Booking Inquiry for {name}

Hi {name}, I wanted to follow up on an email I sent a couple weeks ago regarding performing at {name} in {city}. I understand you're busy, so I'll keep this brief — I'm still very interested in booking a show at your venue and would love to find a time that works. I'm flexible on dates and open to any format that fits your room. You can reach me at {booking_email} or {booking_phone}, and my full EPK is at {epk_link}. Thanks again for your time, and I hope to connect soon! Best, {artist_name}

Subject: Following Up on Music Submission – {artist_name}

Hello, I'm following up on a music submission I sent over recently for {artist_name}. I know your inbox can get busy, so I just wanted to make sure it didn't get lost in the shuffle! I'd love the opportunity to have my {genre} music considered for airplay on your station. My EPK and streaming links are available at {epk_link}. If you have any questions or need anything in a different format, I'm happy to help. Thanks so much for supporting independent artists — it means a lot. Warm regards, {artist_name} {booking_email}

Subject: Weekend Show Inquiry – {artist_name} at {name}

Hi {name} Team, My name is {artist_name}, a {genre} artist based in {home_city}, {home_state}. I'm currently routing a tour through {city}, {state} and would love to lock in a weekend slot at {name}. I've built a strong regional draw and consistently move tickets in markets like yours. My live show is high-energy, professional, and tailored to keep the room engaged from the first note to the last. Quick highlights: • Genre: {genre} • EPK / Press: {epk_link} • Website: {website} • Booking: {booking_email} | {booking_phone} I'm looking at dates in the next 6–8 weeks and can be flexible around your calendar. Open to guarantees, door deals, or ticket splits — whatever works best for your room. Would love to make this happen. What does your availability look like? Best, {artist_name}

Subject: Opening Slot Inquiry – {artist_name} | {genre}

Hi {name}, I'm {artist_name}, a {genre} artist out of {home_city}, {home_state}. I've been following the shows you've been booking at {name} and I think my sound would complement a lot of your upcoming lineups. I'm reaching out to offer myself as an opener or co-bill for any {genre} nights you have coming up. I bring my own crowd, handle my own promo, and I'm easy to work with on logistics and sound. • EPK & Music: {epk_link} • Website: {website} • Contact: {booking_email} | {booking_phone} If you've got a headliner coming through who needs support, or you're building a multi-act bill, I'd love to be in the conversation. Happy to send setlists, stage plots, or anything else you need. Thanks for considering — hope to share your stage soon! Warmly, {artist_name}

Subject: Radio Pitch – {artist_name} | {genre} | New Release

Dear Music Director, My name is {artist_name}, a {genre} artist from {home_city}, {home_state}. I'm reaching out to submit my latest release for airplay consideration and to share that I'm running a coordinated radio campaign with tracking through {epk_link}. The single is radio-ready, professionally mastered, and already seeing traction on streaming platforms. I'm actively promoting to college and independent radio across the region and would love to add your station to the rotation. Release Details: • Artist: {artist_name} • Genre: {genre} • EPK, One-Sheet & Download: {epk_link} • Website: {website} • Contact: {booking_email} | {booking_phone} I'm happy to provide clean/radio edits, call-in interviews, or station IDs if that helps. I'll also report any spins to the relevant charts to help give your station credit. Thank you for supporting independent artists — I'd be honored to be in your rotation! Sincerely, {artist_name}

Subject: Interview / In-Studio Feature Request – {artist_name}

Hello {name} Team, I'm {artist_name}, a {genre} musician based in {home_city}, {home_state}. I'm a longtime listener and big fan of your programming — I'm reaching out to see if you'd be open to an interview or in-studio performance segment. I'm currently promoting new music and a run of regional tour dates, and I'd love to share my story, the new material, and what's happening in the {genre} scene with your listeners. I'm comfortable on-mic, can perform acoustic or full band depending on your setup, and I'm happy to promote the segment to my own audience to drive tune-ins. • Music & EPK: {epk_link} • Website: {website} • Contact: {booking_email} | {booking_phone} If an in-studio visit or phone interview works better for your schedule, I'm flexible. I'd also gladly provide a station ID or promo drop if useful. Thanks so much for considering — I'd love to collaborate! Best, {artist_name}

Subject: Festival Booking Inquiry – {artist_name} | {genre}

Hi {name} Team, My name is {artist_name}, a {genre} artist from {home_city}, {home_state}. I saw that you host events and multi-act bills at {name}, and I'd love to throw my hat in the ring for an upcoming showcase or festival slot. I bring a polished, stage-tested live show, a growing regional following, and a full promo machine — social media, email list, and press outreach. I've shared bills with touring acts and know how to win over a room that's hearing me for the first time. • Genre: {genre} • EPK, Stage Plot & Setlists: {epk_link} • Website: {website} • Booking: {booking_email} | {booking_phone} I'm flexible on set length, slot position, and dates. If you're curating a themed night or genre showcase, I'd love to be part of it. Would love to connect — what do you have coming up? Thanks, {artist_name}